What is Dropbox?
https://www.dropbox.com/ is a type of ‘Online Memory Stick’ – it stores your pictures, documents and files in the cloud, and synchronises them to all your devices, including tablets and smartphones. Dropbox also has some fantastic sharing functionality which means you can send and even collaborate with files in your Dropboxstorage. Dropbox creates a folder on your computer, and all files and folders in that master folder will be synced to the cloud whenever you are connected to the internet.
Sharing a file from Dropbox
To share a file from your Dropbox, simply right click on it and select ‘Dropbox -> Share Link’ if on a computer, or click the paperclip icon and ‘Get Link’ if viewing in your internet browser. Then just paste the link into your email/tweet/post.
Collaborating in the Cloud using Dropbox
One of Dropbox’s key strengths is that teams can use it to work collaboratively on documents/files. Once you have setup your own account, you will be able to setup a new folder to share with your collaborators. Once you have created the folder – for example ‘Marketing Team’, simply right click on it and select ‘Dropbox -> Share this Folder’. The web interface will automatically open up in your browser, and you will be able to invite collaborators via their email address. If they do not already have a Dropbox account, they will be invited to set one up.
Aside from the potential sharing and collaboration potential, Dropbox can also help your organisation or business because it can be used as a backup method for your documents. If you happen to accidently spill coffee on your laptop, (so long as you had previously connected it to the internet to sync the Dropbox) your files will be safe and accessible from the cloud.
The proliferation of Dropbox Apps across all major platforms means that your office can be truly mobile – especially if you are having a valentines meal out and the realisation suddenly hits you that you have forgotten to send an all important file….
So how much does Dropbox cost?
The standard 2GB Dropbox account is absolutely free – you can also bag yourself an additional 500mb of space for every referral you make by inviting your friends to try it. Pro accounts start at $9.99 a month for 100GB.
Is it secure?
A primary concern with storing documents in the cloud is security. Dropbox have recently implemented a two stage verification process which you can (optionally) switch on in your account settings. This adds an extra layer of protection that when you sign in via browser or connect a computer for the first time, you will be sent a text message containing a verification code to enter.
We love Dropbox for its simplicity and vast features, but also check out https://www.box.com/en-gb/front/.